Do you have excellent attention to detail and strong Excel skills? Do you have prior administration within a professional services environment? Due to company growth, the Reward team of a top 100 law firm are looking for a Reward Assistant to join their supportive team.

Your Responsibilities:
• First point of contact for flexible benefits (Flex) queries from employees and Partners, escalating as required
• Working with our Payroll Executive to check data accuracy for payroll submission
• Processing overtime, out of hours payments, season ticket loans, cycle to work deductions and Give As You Earn donations
• Monitor the Reward inbox ensuring all emails are responded to or forwarded to the relevant team member in a timely manner
• Liaising with Payroll Executive to verify pension changes before processing for payroll
• Updating the Intranet to ensure effective and up to date benefit information

Your Skills:
• Proficiency in using Excel, including advanced formulas, v-look ups etc with precise attention to detail – this is key
• Ability to manage large volumes of data
• Strong organisational skills
• Practical problem-solving approach
• Strong communication skills

If this sounds like you – apply today!

Are you an enthusiastic, proactive individual with an excellent phone manner? Are you looking for a client-focused administrative role in an award-winning firm?

The role:

Our client, a Top-75 Law Firm, are looking for an Office Receptionist to join their Bristol team. This is an excellent opportunity for someone to develop their career in a leading international law firm that offers great benefits.

Your responsibilities:

• Greeting clients, visitors, contractors and staff in line with company standards
• Answering phones in a prompt and professional manner, routing calls as necessary to the relevant person
• Managing meeting room bookings in both internal client rooms and external venues
• Ensuring meeting rooms are cleared and ready for the next meeting
• Providing support to the facilities team
• General office administrative duties including copying, scanning etc.

Your skills:

• Some experience in a professional client focused work environment
• Quality and customer service driven, with a concern for accuracy and an eye for detail
• Working knowledge of Word, Outlook and Excel
• Able to work to deadlines and prioritise own workload effectively
• Enthusiastic, pro-active and flexible
• Confident verbal and written communication skills
• Desirable: reprographics, courier and outgoing mail experience 

If this sounds like you, please apply today.

Do you have excellent organisational and attention to detail skills? Are you looking for an interesting and varied administrative role within professional services?

The role:

Our client, a Top-75 Law Firm, is looking for a Legal Archivist to join their Bristol team. This is an excellent opportunity for someone to develop their career in a leading international law firm that offers great benefits.

Your responsibilities:

• Supporting the team with electronic filing and administration tasks
• Answering client queries
• Distributing incoming and outgoing mail
• Copying, scanning and printing
• Completing general administrative tasks as required

Your skills:

• Excellent attention to detail, ability to retain high levels of concentration
• Good organisational skills / keeping track of data
• Computer literate and proficient at typing
• Excellent communication skills
• Strong customer focus
• Self-motivated & quick learning
• Flexible & enthusiastic team member
• Capable of taking initiative and developing solutions

If this sounds like you, please apply today.

Do you have experience providing secretarial support within a professional services environment?

Our client, a leading international law firm, is looking for a Secretary to join their talented team, supporting the Real Estate department.

Your responsibilities:

• Diary and inbox management for fee earners
• Dealing with internal and external calls and queries, responding where possible
• Booking travel and accommodation, organising currency, expense claims, and producing itineraries
• Document management and production, closing files, archiving and general filing (electronic mainly and physical filing on occasion), photocopying, scanning and large volume printing
• Providing support to fee earners on specific projects such as events
• Creating reports, presentations, legal documentation, letters, meeting paraphernalia
• Formatting bids and pitches, performing edits, and submitting pitch documents through online portals

Your skills and experience:

• Experience working in a similar role, with experience supporting Real Estate
• Strong IT skills, with working knowledge of MS Office
• A focus on providing a quality client service
• Advanced communication skills, able to build relationships at all levels
• Able to manage your own workload and prioritise tasks efficiently
• Experience working with confidential information and able to work discreetly

If this sounds like you, please apply today.

Are you interested in working on inspirational and thought-provoking projects? Do you have excellent organisational skills and the ability to work under pressure in a fast-moving sector?

The role:

Our client, a top 20 UK law firm, is looking for an Operations Co-ordinator (12-month FTC) initially covering maternity leave to join their team.

Your responsibilities will be:

• Managing the Adaptive payroll for consultants, while ensuring all timesheets are processed accurately and payments are made on time
• Liaise with the finance team every quarter to manage the Adaptive accruals process
• Work closely with Accounts, Billings and Credit Control teams, ensuring mail management 
• Generate financial reports to circulate across the firm and manage the Adaptive budgets across the UK and Asia
• Deliver exceptional customer service to client and partners
• Work with the Adaptive Client Relationship Manager to report on quarterly and end of financial year figures

Your skills:

• Strong numerical skills and confidence working with financial data
• Positive, hands on attitude with a team player mentality 
• Excellent use of Microsoft office
• High attention to detail and enthusiasm for numbers and data
• Excellent organisation and prioritisation skills
• Desire to provide good service to clients and consultants 

If this sounds like you, please apply today.

Are you a motivated and determined individual with outstanding communication skills?

The role:

Our client, a Top-75 Law Firm, are looking for a Legal PA – Housing to join their team in Leeds. This is an excellent opportunity for someone to develop their career in a leading international law firm that offers great benefits.

Your responsibilities:

• Coordinate and arrange meetings and appointments
• Handle all inbound and outbound communications, encompassing email, phone, and mail
• Arrange travel itineraries
• Organise events
• Assist with miscellaneous administrative duties as needed.

Your skills:

• Experienced PA, preferably in legal, but not mandatory
• Capable of managing multiple tasks while maintaining organisation
• Willing to work in the office as needed
• Strong communication skills and team collaboration

If this sounds like you, please apply today.

Do have previous conveyancing experience with excellent communication skills? 

Our client, a Top-100 Law Firm, are looking for a Conveyancing Assistant to join their Bristol team. 

Your Responsibilities: 

• Providing essential support to our fee earners and dealing with daily administration tasks within the department
• Managing files in conjunction with fee earners including regular contact with Estate Agents, Solicitors, Brokers, and Clients
• Dealing with correspondence, enquiries, exchanging contracts and completing transactions

Your Skills: 

• Must have a flexible approach in order to balance day to day priorities 
• Experience working in a busy office environment 
• Must work well under pressure and meet tight deadlines with accuracy 
• Previous conveyancing experience and professional services environment is essential

If this sounds like you, please apply today.

Are you an enthusiastic and pro-active individual with strong communication skills?

The role:

Our client, a Top-75 Law Firm, are looking for a Legal PA – Litigation to join their Birmingham, Bristol or Leeds team. This is an excellent opportunity for someone to develop their career in a leading international law firm that offers great benefits.

Your responsibilities:

• Manage day to day activities for lawyers in the Litigation department
• Play a key role in the care of clients
• Diary management and manage internal and external telephone queries
• Monitor incoming post and emails and handle appropriately
• Arrange meetings, book conference rooms, organise refreshments and liaise with internal and external attendees
• Administrative duties and organise travel arrangements
• Liaise with Business Development and Marketing team to support marketing activities

Your skills:

• Previous experience as a Personal Assistant, ideally within a legal or professional service environment
• Working knowledge of Microsoft Word, Outlook and Excel
• Ability to work to deadlines and prioritise own workload effectively
• Willing to contribute and support others as part of a team
• Confident verbal and written communication skills

If this sounds like you, please apply today.

Are you an enthusiastic and pro-active individual with strong communication skills?

The role:

Our client, a Top-75 Law Firm, are looking for a Legal PA – Property to join their Bristol or Leeds team. This is an excellent opportunity for someone to develop their career in a leading international law firm that offers great benefits.

Your responsibilities:

• Manage day to day activities for lawyers in the Property department
• Play a key role in the care of clients
• Diary management and manage internal and external telephone queries
• Monitor incoming post and emails and handle appropriately
• Arrange meetings, book conference rooms, organise refreshments and liaise with internal and external attendees
• Administrative duties and organise travel arrangements
• Liaise with Business Development and Marketing team to support marketing activities

Your skills:

• Previous experience as a Personal Assistant, ideally within a legal or professional service environment
• Working knowledge of Microsoft Word, Outlook and Excel
• Ability to work to deadlines and prioritise own workload effectively
• Willing to contribute and support others as part of a team
• Confident verbal and written communication skills

If this sounds like you, please apply today.

Do you have a positive and proactive attitude with exceptional organisational skills? Are you a team player and a confident communicator?

The role:

Our client, an award winning UK Top-75 law firm, is looking for a Business Change Manager to expand their team. This role brings together project management, business analysis and organisational change. This is an excellent opportunity for someone to develop their career in a leading international law firm that offers great benefits.

Your responsibilities will include: 

• Leading major change projects, working collaboratively to deliver successful change  
• Supporting legal teams in reviewing and improving how they work, and in developing new products and services
• Leading process mapping workshops, creating and maintaining task lists and identifying and addressing risks and issues
• Assisting legal teams to identify opportunities to work in more efficient and productive ways, and support teams through the change process
• Managing procurements and supplier relationships and, working with a broad range of stakeholders to achieve successful outcomes
• Supporting the Director of Transformation and Operations across a variety of firm wide projects

Your Skills:

• Experience in project management and delivering large strategic business change
• Knowledge of law firms or similar professional service firms 
• Supplier management skills 
• An understanding of technology, including good Microsoft skills, and experience of Visio is desirable
• Good attention to detail and organisational skills
• Previous experience of business analysis an advantage, IIBA or BCS qualifications in business analysis desirable
• Training/qualification in project management an advantage e.g. APMP or Prince 2 desirable
• Strong desire and ability to learn new ways of working and finding ways to encourage others to adopt new ways of working
• Strong communication skills, and confident in speaking to people at all levels and presenting/facilitating group work
• Experience of writing reports, developing communication plans, writing to inform large audiences

If this sounds like you, please apply now.