PA - Business Transactions (12 month FTC)

  • London
  • from 45000 to 46000
  • Contract
Can you demonstrate excellent organisational skills and pay close attention to detail? 

Our client, a UK top 25 legal firm, is looking for a PA to join their Business Transactions team in one of their London based teams, on a 12 month fixed term contract.

Your Responsibilities:

  • Provide proactive PA support to fee earners, including diary management and mailbox monitoring
  • Manage billing processes and prepare financial reports in coordination with the accounts team
  • Handle travel arrangements, conference bookings, and meeting room reservations
  • Collate and process expenses including proactive management
  • Document comparisons, deeds scheduling and filing
  • Address client, colleague, and third-party inquiries, ensuring effective information transfer
  • Develop and maintain positive relationships with internal and external clients and PAs
  • Assist with ad-hoc projects, IT queries, and provide coverage for PA absences

Your Skills:

  • Essential to have excellent organisational skills and be able to prioritise work
  • Ability to work under pressure and to tight deadlines
  • Flexible and proactive approach
  • Essential to have excellent written and verbal communication skills
  • Capable of taking initiative and developing solutions
  • Essential to work with confidentiality, discretion and diplomacy
  • Ability to pay close attention to detail
  • Excellent IT skills (Microsoft Office 365, MS Teams, Excel, PowerPoint, document management systems)

If this sounds like you, please apply today.

Apply for PA - Business Transactions (12 month FTC):

    Office Receptionist

    • Bristol
    • from 23000
    • Permanent

    Are you an enthusiastic, proactive individual with an excellent phone manner? Are you looking for a client-focused administrative role in an award-winning firm?

    The role:

    Our client, a Top-75 Law Firm, are looking for an Office Receptionist to join their Bristol team. This is an excellent opportunity for someone to develop their career in a leading international law firm that offers great benefits.

    Your responsibilities:

    • Greeting clients, visitors, contractors and staff in line with company standards
    • Answering phones in a prompt and professional manner, routing calls as necessary to the relevant person
    • Managing meeting room bookings in both internal client rooms and external venues
    • Ensuring meeting rooms are cleared and ready for the next meeting
    • Providing support to the facilities team
    • General office administrative duties including copying, scanning etc.

    Your skills:

    • Some experience in a professional client focused work environment
    • Quality and customer service driven, with a concern for accuracy and an eye for detail
    • Working knowledge of Word, Outlook and Excel
    • Able to work to deadlines and prioritise own workload effectively
    • Enthusiastic, pro-active and flexible
    • Confident verbal and written communication skills
    • Desirable: reprographics, courier and outgoing mail experience 

    If this sounds like you, please apply today.

    Apply for Office Receptionist:

      Legal Archivist

      • Bristol
      • from 22500
      • Permanent

      Do you have excellent organisational and attention to detail skills? Are you looking for an interesting and varied administrative role within professional services?

      The role:

      Our client, a Top-75 Law Firm, is looking for a Legal Archivist to join their Bristol team. This is an excellent opportunity for someone to develop their career in a leading international law firm that offers great benefits.

      Your responsibilities:

      • Supporting the team with electronic filing and administration tasks
      • Answering client queries
      • Distributing incoming and outgoing mail
      • Copying, scanning and printing
      • Completing general administrative tasks as required

      Your skills:

      • Excellent attention to detail, ability to retain high levels of concentration
      • Good organisational skills / keeping track of data
      • Computer literate and proficient at typing
      • Excellent communication skills
      • Strong customer focus
      • Self-motivated & quick learning
      • Flexible & enthusiastic team member
      • Capable of taking initiative and developing solutions

      If this sounds like you, please apply today.

      Apply for Legal Archivist:

        Secretary

        • Bristol
        • from 27000 to 31000
        • Permanent

        Do you have experience providing secretarial support within a professional services environment?

        Our client, a leading international law firm, is looking for a Secretary to join their talented team, supporting the Real Estate department.

        Your responsibilities:

        • Diary and inbox management for fee earners
        • Dealing with internal and external calls and queries, responding where possible
        • Booking travel and accommodation, organising currency, expense claims, and producing itineraries
        • Document management and production, closing files, archiving and general filing (electronic mainly and physical filing on occasion), photocopying, scanning and large volume printing
        • Providing support to fee earners on specific projects such as events
        • Creating reports, presentations, legal documentation, letters, meeting paraphernalia
        • Formatting bids and pitches, performing edits, and submitting pitch documents through online portals

        Your skills and experience:

        • Experience working in a similar role, with experience supporting Real Estate
        • Strong IT skills, with working knowledge of MS Office
        • A focus on providing a quality client service
        • Advanced communication skills, able to build relationships at all levels
        • Able to manage your own workload and prioritise tasks efficiently
        • Experience working with confidential information and able to work discreetly

        If this sounds like you, please apply today.

        Apply for Secretary:

          Operations Co-ordinator

          • Bristol
          • from 35000 to 38000
          • Contract

          Are you interested in working on inspirational and thought-provoking projects? Do you have excellent organisational skills and the ability to work under pressure in a fast-moving sector?

          The role:

          Our client, a top 20 UK law firm, is looking for an Operations Co-ordinator (12-month FTC) initially covering maternity leave to join their team.

          Your responsibilities will be:

          • Managing the Adaptive payroll for consultants, while ensuring all timesheets are processed accurately and payments are made on time
          • Liaise with the finance team every quarter to manage the Adaptive accruals process
          • Work closely with Accounts, Billings and Credit Control teams, ensuring mail management 
          • Generate financial reports to circulate across the firm and manage the Adaptive budgets across the UK and Asia
          • Deliver exceptional customer service to client and partners
          • Work with the Adaptive Client Relationship Manager to report on quarterly and end of financial year figures

          Your skills:

          • Strong numerical skills and confidence working with financial data
          • Positive, hands on attitude with a team player mentality 
          • Excellent use of Microsoft office
          • High attention to detail and enthusiasm for numbers and data
          • Excellent organisation and prioritisation skills
          • Desire to provide good service to clients and consultants 

          If this sounds like you, please apply today.

          Apply for Operations Co-ordinator:

            Legal PA - Housing (Leeds)

            • Leeds
            • from 25000 to 28000
            • Permanent

            Are you a motivated and determined individual with outstanding communication skills?

            The role:

            Our client, a Top-75 Law Firm, are looking for a Legal PA – Housing to join their team in Leeds. This is an excellent opportunity for someone to develop their career in a leading international law firm that offers great benefits.

            Your responsibilities:

            • Coordinate and arrange meetings and appointments
            • Handle all inbound and outbound communications, encompassing email, phone, and mail
            • Arrange travel itineraries
            • Organise events
            • Assist with miscellaneous administrative duties as needed.

            Your skills:

            • Experienced PA, preferably in legal, but not mandatory
            • Capable of managing multiple tasks while maintaining organisation
            • Willing to work in the office as needed
            • Strong communication skills and team collaboration

            If this sounds like you, please apply today. 

            Apply for Legal PA - Housing (Leeds):

              Legal PA - Housing (Birmingham)

              • Birmingham
              • from 25000 to 28000
              • Permanent

              Are you a driven and focused individual with exceptional communication skills?

              The role:

              Our client, a Top-75 Law Firm, are looking for a Legal PA – Housing to join their Birmingham team. This is an excellent opportunity for someone to develop their career in a leading international law firm that offers great benefits.

              Your responsibilities:

              • Coordinate and arrange meetings and appointments
              • Handle all incoming and outgoing communications, including email, phone, and mail
              • Organise travel arrangements
              • Plan and oversee events
              • Assist with various administrative tasks as needed

              Your skills:

              • Experienced PA, ideally within the legal sector, but not essential
              • Capable of managing multiple tasks while staying organised
              • Flexible to work in the office as needed
              • Strong communication skills and a team player

              If this sounds like you, please apply today.

              Apply for Legal PA - Housing (Birmingham):

                Legal PA

                • Bristol
                • from 25000 to 28000
                • Permanent

                Are you a proactive and motivated individual with outstanding communication skills?

                The role:

                Our client, a Top-75 Law Firm, are looking for a Legal PA to join their Bristol team. This is an excellent opportunity for someone to develop their career in a leading international law firm that offers great benefits.

                Your responsibilities:

                • Manage daily operations and client care for our lawyers
                • Oversee diary management and handle phone inquiries
                • Monitor and manage incoming mail and emails
                • Arrange meetings, travel, and administrative support
                • Assist with billing, credit control, and financial transactions
                • Maintain filing and electronic records
                • Support marketing and event activities, including presentations and materials

                Your skills:

                • Essential: Previous administrative experience, ideally in professional services or legal
                • Experience as a Personal Assistant
                • Knowledge of Land Registry, property searches, and deed scheduling
                • Proficient in Word, Outlook, and Excel
                • Ability to meet deadlines and prioritise workload
                • Enthusiastic, proactive, and flexible
                • Team player with strong verbal and written communication skills

                Is this sounds like you, please apply today. 

                Apply for Legal PA:

                  Conveyancing Assistant

                  • Bristol
                  • from 22700 to 28000
                  • Permanent

                  Do have previous conveyancing experience with excellent communication skills? 

                  Our client, a Top-100 Law Firm, are looking for a Conveyancing Assistant to join their Bristol team. 

                  Your Responsibilities: 

                  • Providing essential support to our fee earners and dealing with daily administration tasks within the department
                  • Managing files in conjunction with fee earners including regular contact with Estate Agents, Solicitors, Brokers, and Clients
                  • Dealing with correspondence, enquiries, exchanging contracts and completing transactions

                  Your Skills: 

                  • Must have a flexible approach in order to balance day to day priorities 
                  • Experience working in a busy office environment 
                  • Must work well under pressure and meet tight deadlines with accuracy 
                  • Previous conveyancing experience and professional services environment is essential

                  If this sounds like you, please apply today.

                  Apply for Conveyancing Assistant:

                    Senior Recruitment Business Partner (FTC)

                    • Bristol
                    • from 55000 to 65000
                    • Contract

                    Do you have experience managing a recruitment team and knowledge of professional services? Do you have excellent communication skills?

                    Our client, a Top-100 Law Firm, are looking for a Senior Recruitment Manager to join their Bristol, Leeds or Birmingham team. This is an excellent opportunity for someone to develop their career in a leading international law firm that offers great benefits. This role is to cover maternity leave. 

                    Your responsibilities: 

                    • Lead the Recruitment team, including managing direct and indirect reports
                    • Collaborate with the Recruitment Business Partner to develop and maintain strategic recruitment offerings and build trusted stakeholder relationships
                    • Oversee the full recruitment life cycle for national vacancies, focusing on direct sourcing and ensuring a candidate-centric approach aligned with EDI values
                    • Provide specialist recruitment advice to internal stakeholders and support the HR Director in lateral hiring programs
                    • Creatively source top talent using commercial awareness, sector knowledge, and tools like LinkedIn Recruiter, and stay ahead of market trends
                    • Work closely with HR Business Partners and the wider HR team to ensure effective communication, share information, and contribute to strategic HR projects while adhering to GDPR regulations

                    Your skills:

                    • Previous experience managing the entire recruitment lifecycle in a fast-paced environment
                    • Background in in-house or agency recruitment, ideally with knowledge of legal or professional services
                    • Proven experience in managing and mentoring a recruitment team
                    • Skilled in influencing and coaching senior stakeholders, including Partners and Board members
                    • Strong project management, organisational skills, and excellent verbal and written communication
                    • Commercially aware, collaborative team player with a passion for providing an excellent candidate and stakeholder experience
                    • Proficient in MS Word, Excel, and PowerPoint

                    If this sounds like you, please apply today.

                    Apply for Senior Recruitment Business Partner (FTC):