Commercial Property Secretary

Date Added: February 20, 2018 Legal London £34,000

Our client a leading national Law firm are recruiting for a Legal Secretary in their London office. The role will be permanent and full time.

Document production

  • Produce documents in a professional and accurate manner
  • Implement house style in all document production including memos, faxes and letters
  • Copy and bind documents as required or liaise with General Office for assistance

File and record systems

  • Implement and maintain a comprehensive filing and record system under supervision
  • Maintain files in an orderly way in accordance with company quality standards
  • Close files in accordance with archiving procedures

Financial administration

  • To assist fee earners at all levels with tasks delegated by the supervisor, supporting the billing process and following the form’s quality and compliance policies

Teamwork and collaboration

  • Demonstrate a willingness to support other secretaries with workloads
  • Provide secretarial support to all lawyers

Communication systems

  • Manage the diary of lawyers for whom you are responsible
  • Arrange travel and accommodation as required
  • Arrange the signing and despatch of outgoing mail
  • Deal with incoming calls from clients and other lawyers, taking clear written messages when lawyers are not available
  • Monitor e-mail inboxes if lawyers are absent, forwarding urgent e-mails to the appropriate person
  • Arrange meeting rooms for client visits, ensuring that refreshments have been ordered


Key skills:

  • Excellent organisational skills
  • Excellent typing skills
  • Professional telephone manner
  • Excellent communication skills, both written and verbal
  • Confident with MS office including Word and Excel
  • Bighand (dictation/transcription system) and Galaxy (accounting system) – training can be provided
  • Previous experience of using a Case Management system
  • Experience within commercial property is desirable
  • Previous secretarial experience