Do you have experience providing proactive, high-quality secretarial support within a professional services or legal environment?
Our client, a leading international law firm, is seeking a Secretary (Full-Time, Permanent) to join their team based in Bristol.
Responsibilities include:
- Provide efficient, professional secretarial support to Partners and fee-earners, enabling them to focus on client delivery.
- Manage diaries, schedule appointments, and coordinate internal and external meetings across multiple time zones.
- Organise travel arrangements including transport, accommodation, and itineraries.
- Handle email and correspondence management — prioritising messages, responding on behalf of fee-earners where appropriate, and ensuring timely action on key matters.
- Prepare, proofread, and format documents, presentations, and correspondence to a consistently high standard.
- Support billing and financial processes, including drafting and submitting invoices, managing expenses, and preparing reports.
- Maintain client and contact databases, updating records and supporting business development activities.
- Assist in the preparation of bids, pitches, and event materials, ensuring all content adheres to branding and style guidelines.
- Manage document filing, archiving, and closure of client matters in line with firm policies.
- Liaise confidently with colleagues, clients, and external stakeholders, ensuring all administrative and document management tasks are completed efficiently and accurately.
- Collaborate with other secretaries and administrative staff to ensure seamless support across the team.
About you:
- Previous experience in a secretarial or administrative role within a professional, financial, or legal environment.
- Strong organisational skills and the ability to manage multiple priorities under pressure.
- Excellent attention to detail, accuracy, and grammar.
- Confident communicator with strong written and verbal communication skills.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and experienced with document or client management systems.
- Professional, proactive, and client-focused approach to work.
- Demonstrates initiative, accountability, and discretion when handling confidential information.
- Collaborative team player with a positive and solutions-oriented attitude.
- Flexibility to work additional or non-standard hours when required.
Why apply?
You’ll be joining a collaborative and professional team where your contribution is valued. The firm offers:
- Competitive salary and comprehensive benefits package
- Hybrid working model (minimum three days in the office)
- Learning and development through a global training platform
- A supportive, inclusive, and diverse workplace culture
- Opportunities to get involved in social, wellbeing, and community initiatives
If you’re an organised and motivated professional seeking to develop your career within a leading international law firm, apply today to be considered for this opportunity.